Most would agree that it is wise to send a follow-up message following a professional interview. It is an action that clearly demonstrates your professionalism and attention to detail. How should that message be sent? Some say sending an email message is enough, others insist that a hand-written note or card is a must!
The best way to make contact will differ according to circumstances but the truth is that people remember “out-of-the-ordinary”. Think about what would stand out in a positive way for you? Most of us do get a great deal of electronic communication, and depending on who it is from and what we are doing when we open it, we may or may not read it with the kind of attention the sender would have hoped.
A written letter, delivered by the post office in a hand-addressed envelope is something special in today’s world. Think about how it makes you feel when you see your name written on a clean white envelope. There is often an emotional or personal association with hand-written letters; bills don’t come in hand-written envelopes but letters from your grandmother do.
If you are like me, you might examine the return address, stamp, or post mark on a hand written letter and think, “Who sent me a letter”! And because you don’t get many hand-written letters you might save it to open when you are not busy, so you can relax and enjoy the feel of opening the envelope to see what someone has taken the time and energy to write for you.
Like an electronic message it is OK to keep it short and sweet, but unlike electronic media you don’t want to skip the formalities, they are there to be seen and appreciated.
Dear Ms. Jones,
Thank you for taking the time to share your needs at XYZ Company, I learned a lot. As I mentioned I am very interested in the Department Manager position. I was thinking more about the systems issues you mentioned and I am eager to brainstorm solutions.
The truth is, sending a letter or card is not easy. You have to do it right away so it will arrive on time and still be relevant. And for some there are logistical questions like: “Where do I get a card?” “Who sells stamps?” Sending an email is much easier and for that reason a hand-written communication will set you apart from other candidates – in a positive way.